How to Upload a Powerpoint to Powerpoint Online#tts=0

Over the by thirty years, PowerPoint has become synonymous with presentations. Give a speech, nowadays a new product, share finances in a board meeting—all are typically washed with a PowerPoint presentation. That's easy enough if you're presenting from your laptop and accept Microsoft Office installed.

Or information technology can be far more difficult. You might demand to electronic mail your slide deck to the outcome organizer—and promise they accept the same version of PowerPoint installed. Or you may carry your PowerPoint file around on a flash drive to open it on the presentation computer. Neither are great solutions, especially for all the times you need to brand a final-minute alter to your slides or if you don't typically utilise Microsoft Office.

PowerPoint Online is the culling you need. Here'due south everything y'all need to use PowerPoint for free online, where yous can edit and present your slides from anywhere.

A Quick Guide to Office Online

Information technology starts with Office Online. Launched in 2010 as Office Web Apps, Function Online today includes simplified, costless versions of Microsoft Function's most pop apps: Discussion, Excel, PowerPoint, and OneNote.

If yous've ever used the iPad or Android tablet versions of Office, Office Online will feel instantly familiar. The basics are the same. Each Office Online app includes an Function-style toolbar with Home, Insert, Pattern, and other tabs to organize core editing tools. Role Online apps don't include all of their Windows features. They include instead a focused set of editing tools that, for most documents, spreadsheets, and presentations, are all you need.

The large difference is that the apps are online. Instead of emailing files dorsum and forth, or syncing changes via OneDrive or Dropbox and so sending letters to colleagues when something's finished, changes happen automatically in Office Online. Your team can open files at the same time, make changes or add comments, and Role will save and sync it to all your OneDrive accounts automatically. Office Online apps besides piece of work everywhere. Open whatsoever browser, get to Office.com, and your work is ready to selection upwards where you left off.

Part Online is costless for personal use—log into Office.com with a Microsoft business relationship and fill up up OneDrive'southward free 5GB of storage with all your Office files. A business concern version is included with Office 365 for business and enterprise accounts also.

The basics are the same. If y'all've used PowerPoint before, you'll experience at home in PowerPoint online. Here are the things to keep in mind, the tips to help you piece of work efficiently in your browser, and ways to work effectually Office Online's limitations.

For your number crunching needs, check our Excel Online Guide to learn everything you need almost Microsoft's gratis Excel.

A Quick PowerPoint Online Tour

Start a new presentastion from a template

Ready to brand a new presentation? Open PowerPoint Online at office.live.com/start/PowerPoint.aspx, and sign in with your Microsoft account (including Outlook.com, Xbox Live, and Office 365 accounts). You'll then see the Role template picker with many of the presentation templates from desktop PowerPoint—with your recently opened presentations on the left sidebar.

You'll find most of PowerPoint'due south features in ribbon tabs

Select a template or open an existing presentation to open it in PowerPoint Online. With a similar design to recent versions of PowerPoint for Mac and Windows, you'll find the core text and pattern tools on the main Habitation tab, options to add images and embedded videos and tables in the Insert tab, slide and template options in the Design tab, animations in the Transitions and Animations tab, and and then on. If you can't find the feature you need, type what yous need in the Tell me what you want to exercise box to search through PowerPoint'due south features and documentation.

Need to edit a picture or tweak a SmartArt graph? Select it, and a new Format tab will appear with additional tools as in desktop PowerPoint.

You lot may not demand to await through the toolbars for tools, though. Select text in a slide and PowerPoint shows quick formatting options in a pop-over to modify the font, colour, and more. Or right-click on nigh other elements to find their quick editing options. You can and then double-click on the toolbar to hide it and increase your workspace, if you'd like, relying on the popover tools to work faster.

You can also speed up your piece of work with keyboard shortcuts. Standard formatting shortcuts—including Ctrl+B or CMD+B for bold text, or Ctrl+I or CMD+I for italics—work in PowerPoint Online. There are as well some other handy PowerPoint Online keyboard shortcuts to speed up editing:

• Add a new slide: Ctrl+M or CMD+M

• Movement slides upwards or down: Ctrl+arrow or CMD+arrow

• Add together a comment: Alt+N

• Go to adjacent slide in Slideshow view: N

• Go to previous slide in Slideshow view: P

• Get to a specific slide in Slideshow view: Chiliad, then type slide number

• Get out Slideshow view: Esc

How to Add Presentations to PowerPoint Online

Yous can open PowerPoint files from Dropbox and edit them online, besides

PowerPoint Online is part of Microsoft's OneDrive file storage. Open a PowerPoint file in OneDrive, and information technology'll first evidence a preview with the option to edit it online.

But surprisingly, PowerPoint Online also works with Dropbox. That gives you another way to open your presentations online. Yous tin salve your presentations to either OneDrive or Dropbox, and and then when you lot open up PowerPoint Online, you can search through your presentations from both services. Either fashion, whatsoever modify you make volition automatically be saved to the original file.

The Dropbox integration only works for newer .pptx files. To open .ppt files, download them first, and so upload them to PowerPoint Online or OneDrive. When you open them there, PowerPoint will automatically make a re-create then convert the presentation to the new format so yous can edit it online.

Or, if yous take a PowerPoint file on your figurer, open up PowerPoint Online first, click the Upload a Presentation button, and then select your presentation to upload it to OneDrive and open it for editing in PowerPoint Online at the same time.

How to Collaborate on PowerPoint Presentations

You tin share your presentation privately or with anyone online

Want someone else to proofread your slides, or add their research to a team presentation? That's easy in PowerPoint Online. From your presentation, click the Share push in the superlative right toolbar.

The default option is to email an invite link along with a message to your collaborators. You can choose to brand the presentation editable or view merely and tin can require a Microsoft business relationship or not.

PowerPoint marks the department currently beingness edited

Or, you tin can copy a share link to send to anyone or share publicly online if you'd like. Select the Get a link tab to copy a link to your presentation—once again, equally a view-only presentation or with permission to edit. Here, if you brand an editing link, anyone tin can tweak the presentation without signing into an business relationship.

PowerPoint Online will prove an icon abreast the slide your collaborator is currently editing and will mark the department they're working on in the same colour. Yous can't run across the verbal changes they brand while they're editing—changes take a few seconds to sync—then it's best not to edit the same slide others are editing at the aforementioned time.

Want to chat with your collaborators? As long as everyone has a Skype account, you can open a Skype sidebar and talk with them in your PowerPoint presentation.

What'south Not In PowerPoint Online?

The core editing features are all here. You tin add and edit text, photos, shapes, and SmartArt in PowerPoint online, add core transitions and animations to slides and elements, and present your presentation all from PowerPoint Online.

One of the main differences from PowerPoint'southward desktop apps are the embedding options. In desktop versions of PowerPoint, you can embed video and audio from your estimator, along with data from other Part apps and macros. In PowerPoint Online, y'all can embed online videos from YouTube—along with graphs and data from PowerBI and other add together-ins in the Office Add-ins pane.

Animations are likewise more than express in PowerPoint Online. Information technology includes only eight transitions, including Fade and Push, with animations that don't require graphics acceleration. If yous add a presentation that uses other animations from PowerPoint for Windows or Mac, you lot'll demand to select others or nowadays without animations.

Fonts are another core difference. PowerPoint Online includes xviii fonts, including Arial, Comic Sans, Courier New, Garamond, Georgia, Rockwell, Tahoma, Times New Roman, and Verdana. You tin't install 3rd party fonts or cull fonts you lot have installed on your computer.

And then, to brand certain your PowerPoint presentations look groovy everywhere, stick with the fonts included with PowerPoint Online. That'due south easy equally they're the only options in PowerPoint Online, but if y'all use some other PowerPoint app, try using the Web fonts as they're mainly fonts that piece of work everywhere.

If you upload a presentation that uses a font not included in PowerPoint Online, you can still view the text in the correct font in PowerPoint Online on your computer or another computer with that font installed. If yous don't accept the font installed, PowerPoint Online volition replace that font with another similar font.

Beyond that, though, PowerPoint Online is surprisingly full-featured. It includes everything you need for making and showing presentations online—as long as you lot don't demand to use custom fonts, embed non-YouTube videos, or build advanced animations.

How to Present PowerPoint Presentations From Your Browser

First presenting anytime from the button in the bottom right corner

Once you lot've finished creating your presentation, it'due south time to nowadays it. That'southward every bit piece of cake in PowerPoint Online every bit in the desktop apps. You lot tin starting time the slideshow from the slide you lot're currently editing via the Slide View push button in the lower correct-hand corner. Or, click the View tab and select to start the slideshow from the offset or electric current slide.

Click anywhere to advance to the next slide

PowerPoint Online will switch your browser to a full-screen preview mode. Click anywhere on the screen to become to the side by side slide, or tap your correct and left arrows on your keyboard to navigate between slides. When finished, click again at the stop of the presentation or press the Esc primal to get out the slideshow and switch back to the windowed editor style.

PowerPoint besides includes controls on the lower left of the slideshow view, forth with options in the right-click menu to switch slides or spring to a specific slide.

You can view slide notes on another monitor with a second window

PowerPoint Online doesn't include presenter view to prove lecture notes on one screen while presenting your presentation on another—simply there's a workaround. While you're giving your presentation full-screen, your browser with the original PowerPoint Online tab won't evidence your slide content (Chrome hides the original window; Safari shows a Go out Total Screen placeholder). Instead, you can open a new tab or window and open your presentation there as well.

When yous switch slides, move your mouse to your projection screen and click to advance—then move your mouse back to your laptop'southward screen and select the next slide in your other PowerPoint Online window. Another option is to open your presentation in PowerPoint's mobile apps and use your phone or tablet to view lecture notes while presenting from your laptop.

How to Convert PowerPoint Presentations Online

PowerPoint Online—unlike PowerPoint for Windows or Mac—can only open .pptx presentation files fabricated with a newer version of PowerPoint. If you open an older .ppt file or a .odp presentation from some other app, PowerPoint Online can convert the file to .pptx on the fly and then you tin can edit the presentation.

But once y'all've opened the presentation, you can export it in 3 formats: PowerPoint, ODP (used with OpenOffice), or PDF. Click the File tab in the toolbar to open the core PowerPoint carte du jour, select Download As, and then choose the file format yous want. PowerPoint Online volition convert your presentation and save it to your computer so that you can share the original file with others.

The best option is to share the PowerPoint presentation direct in PowerPoint Online—but when you need a traditional presentation file, that'south a handy style to get information technology.

How to Relieve All Your Presentations to PowerPoint Online

Zapier can watch your electronic mail account for presentations...

At that place'south one trick to make PowerPoint Online the presentation app that's ever gear up when you need it is: Relieve all your presentations to OneDrive or Dropbox. That fashion, whenever you demand to present something, it'll be a few clicks abroad inside PowerPoint Online.

If you lot already use OneDrive or Dropbox to sync your files, you lot're halfway in that location. Save every new presentation at that place, every fourth dimension. Whenever someone sends you a presentation, salvage it there as well.

App automation tool Zapier can do that for you automatically. One of the most common ways to share presentations is through electronic mail—and so Zapier can sentry your Gmail or IMAP-powered email account for new presentation files. With Gmail, you can include a search to watch for presentation files. Use has:presentation to scout for any presentation—though note that this will likewise include Google Slides presentations which won't work with PowerPoint Online. Or, employ filename:pptx OR filename:ppt to scout for all PowerPoint attachments.

With IMAP e-mail—or any other app where colleagues may send yous presentations—add a Filter step to your Zap to watch the filename for .pptx or .ppt extensions.

...and so re-create them to OneDrive or Dropbox so you can open them in PowerPoint Online anytime.

And then, Zapier can save the presentation file to online storage to open and edit it in PowerPoint Online. The simplest is OneDrive since it'southward PowerPoint Online's core storage, though yous could use Dropbox instead as it merely takes a few extra clicks to open up your presentations there.

Yous tin can save the presentation in whatever folder, and add a customized file name if yous'd like. Then select the attachment from Gmail or your IMAP electronic mail and take Zapier copy that file to OneDrive or Dropbox. Next fourth dimension you demand to present something someone emailed you lot, don't open your email app—instead, open PowerPoint Online and open the presentation there directly.

Ready to save any presentation you get emailed to PowerPoint Online? These Zaps will assist you lot become started in a few clicks—recollect to ready your search or filter to lookout only for PowerPoint files:

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That's PowerPoint Online. It's a handy way to tweak and nowadays your presentation, even if you don't have a copy of PowerPoint installed. And it simply might be the new presentation app you demand for a more focused, free way to make presentations anywhere.

Need more than presentation tips and tools? Cheque out these other Zapier guides:

• Want a different presentation app? Check out our roundup of the best PowerPoint alternatives for a dozen new ways to nowadays your ideas.

• Can't figure out what to say? Here are tips to make every give-and-take count and nail your adjacent presentation.

• Once you've made a slide deck, here are the best ways to share your presentation online.

• So, get gear up to present it with these v tips to overcome the fear of public speaking.

Auditorium photograph by Nathan Dumlao via Unsplash .

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Source: https://zapier.com/blog/powerpoint-online-guide/

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